Committee
Responsibilities
Honorary Secretary
[Position Vacant]
Aims: |
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To prepare and keep the minutes and official records of the BPNG.
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To consider,
interpret and report on all matters concerning the constitution with
the Chairman. |
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To convene and
issue due notice for all Executive and Steering Group meetings, the
Annual General Meeting and any Special General Meetings. |
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To deal with
any general correspondence as required. |
| Tasks: |
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To agree and
prepare notices and agendas for all Annual General, Executive, Steering
Group and Special Meetings. |
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Arrange and book venues for all such meetings, liaising with the
Hon. Treasurer on the settlement of accounts etc. |
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Assist the Chairman
in the conduct of all Annual General, Executive, Steering Group and
Special Meetings, providing advice on the constitution and procedures.
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Notes the statement
of quorum for meetings where this is required and where possible
informs the Chairman in advance if any meeting is likely to be non-quorate,
so a decision whether to proceed or not can be made. |
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Keep the minutes
and records of all Annual General, Executive, Steering Group and
Special Meetings. |
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Issue in writing
due notice and the agenda for the Annual General Meeting and the minutes
of the previous AGM, and also for any Special Meetings in accordance
with the constitution. |
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Seek and receive
all nominations for the election of BPNG Executive Officers, in accordance
with the requirements of the constitution. |
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Together with
the Chairman, ensure the constitution and rules of the group are maintained
and developed. |
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Maintain the
BPNG archives, liaising with the Co-ordinating Officer. |
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